Abstract Submission Instructions

Abstract Submission Instructions 2018-01-05T17:20:58+00:00

Please note: Only those submissions which fully comply with the instructions will be reviewed. All completed applications received by 11:59 PM Pacific time on January 19, 2018 will be independently and blindly reviewed by the Program Committee and WIN member volunteers. Selection of abstracts for presentation at the annual conference will be based on scientific merit.

Abstract Submission Form
WIN uses an online abstract submission program for the conference.

Abstract Preparation

  • Selection Criteria: ALL ABSTRACTS should address the appropriate selection criteria (Please refer to “Selection Criteria”.)
  • Content: As appropriate for the abstract, including research, project/best practices, or theory development/concept analysis projects, the Program Committee asks that you include content related to the specific implications and significance of the study for the discipline of nursing and how the results can be implemented in practice.
  • Abstract Formats: You will need to submit your abstract in a blinded version and in a full (complete) version.

Blinded Abstract – for blinded peer review

  • Please DO NOT include: Abstract Title, Authors, Affiliations or grant information as the peer review process is BLINDED.
  • Length/Format for Blinded Abstract: 500 words maximum.
  • Two submission methods:
    • 1. Copy and Paste Method: If your abstract does NOT contain an image, use the “Copy and Paste Method”. To use this method, click the blue arrow preceding “Copy and Paste Method.” Then, follow the instructions listed there.
    • 2. Upload Method: If your abstract contains an image(s), you must upload it in HTML format (acceptable file types are .htm and .html) using the “Upload Method”. To use the “Upload Method”, first create your text, with all of the images in it, in a word processor. Then access the “File-Save As” command sequence in your word processor. Among the list of possible file types you should see the choice of “Web Page” or “Web Page, Filtered”. Choose the latter. Click the “Browse” button to locate the file on your computer. Click the “Upload” button to upload the file. If your abstract contains one or more images, your word processor will actually save one HTM/HTML file containing the words of your abstract, and it will save each image as a separate .gif or .jpg file. After you have uploaded the HTM/HTML file, the abstract submission system will automatically prompt you to upload the image(s) too. The image file(s) will either be in the same folder as the HTML file, in a similarly named sub-folder, or in the location from which you inserted or linked them into your word processing file.

Complete Abstract

  • Complete Abstracts will be uploaded in Word (.doc) or Rich Text Format (.rtf) file format.
  • Length/Format: The abstract shall not exceed 500 words (exclusive of abstract title, authors, references, and funding information) on a one page, single-sided document, and shall be formatted in portrait orientation (8 ½” X 11”). If, because of multiple authors, your completed abstract exceeds one page, you may use a second page. The body of your abstract may not exceed 500 words, however.
  • Margins: Use only the following margin settings: Top: 0.375”; Bottom: 0.5”; Left: 1.25”; and Right: 1.125”.
  • Type Styles: Use letter quality, 12 point size type, Times New Roman.
  • Titles: Abstract titles should be centered and may not exceed 75 characters.
  • Authors: If there is only one author, center the author’s name, degree(s), title, department, organization, city, and state under the title of the paper. If there are three or more authors, alternate names as shown below. Do not abbreviate and do not include zip code or telephone number. You may include your email address if you would like readers to be able to contact you about your paper. ALL individuals involved in the study must be listed.
  • Grant: If the study was supported in full or in part by a grant, cite the grant number and granting organization at the end of the abstract. In addition, for symposium presentations, cite the grant number and granting organization for any papers supported in full or in part by a grant.
  • References: References are optional, and their use is discouraged. If references are included, use APA format.

Click here to view a sample of the paper format.

Symposium Submissions

The minimum number of abstracts for a symposium is three (3) and the maximum number five (5), plus a Symposium Overview Abstract paper. Authors should follow the format instructions listed above.

Symposium submissions must first include a Symposium Overview Abstract paper that sets the stage for the symposium. The session organizer/coordinator is responsible for writing and submitting the Symposium Overview Abstract paper, coordinating the abstracts and providing developmental feedback to abstract authors, and coordinating the submission. Abstract authors are responsible for submitting their own finalized abstracts.

After first completing the Symposium Overview Abstract paper, the symposium submitter will be prompted to enter each presenter’s name, phone number and email address along with the title of each abstract in the symposium. This creates an abstract “shell.” An email is then automatically and immediately sent to each presenter along with instructions. After receiving this email, the abstract authors then follow the required steps to complete their abstract(s). Abstracts for each paper in the symposium are to be submitted under unique abstract ID numbers assigned by the system. The abstract ID numbers will be sent to the respective author when they are notified to complete their abstract(s).

CE Application Information

We collect the needed information for the CE application form at the time you submit your abstract(s). You will need to provide the following information before you can submit your abstracts:

1. Objectives/Content Grid

  • State one to two objectives for each paper;
  • Identify the related content (not a restatement of the objective(s); and
  • Provide information on the presentation methods you will use if your paper is selected for presentation.

2. Bioform: The bioform will be populated with information supplied when an abstract is submitted. In addition, each presenter will complete the Conflict of Interest (COI) statement, including an electronic signature, as part of their abstract submission. The abstract submission will not be complete until the COI form(s) are completed and electronically signed.