WIN will provide posterboards (8 feet wide X 4 feet high) for the poster display. Tables will not be available, so your poster should not be prepared in a “stand-alone” format. Push pins will be available at the conference. If you have special requirements for push pins (ie, color), please bring your own pins.
Due to the large number of accepted poster abstracts, each poster will be on display for a half day in the morning or afternoon on April 20 or 21 or in the morning on April 22. The posters have been grouped into themes for each half day. Conference participants may view the posters at their discretion. Coffee breaks will be served near the poster area, so you should plan to be at your poster board especially at those times. The times of the breaks and lunch hours will be printed in the conference program.
A map of the poster display areas will be included in the conference handout. Each poster presentation will be listed by day of presentation, title and authors, and will be assigned a number corresponding to the poster board assignment in the poster display area. Posters must be hung on the assigned boards.Note: Please hang your poster ONLY on the date and time and on the poster board assigned. If you place your poster on an unassigned board or hang it at an incorrect time or day, you will be taking the place of another poster presenter and your poster will be removed.
Those assigned to morning poster sessions should plan to have their posters assembled and set up by 8:00 AM on the day you are assigned to present. Those posters must be taken down by 12:15 PM. The afternoon poster sessions should plan to assemble their posters between 12:30 – 1:00 PM, and remove the posters by 5:15 PM on Thursday and Friday and by 12:00 PM on Saturday.
Note: If you are attending a luncheon or other conference activity at the time your poster is to be removed from the assigned poster board, please designate a colleague to remove it for you.
- Prepare posters so they are readable from a distance. All lettering should be at least 3/8 inches high. Consultation with a media expert is strongly recommended.
- Keep labels and captions brief.
- Limit the amount of content on the poster so the viewer can easily see and understand the information. Too much detail may mean the information will not be read.
- If you have a series, indicate the sequence to be followed by numbers, letters or arrows.
- For maximum effect, make your poster visually interesting by the use of color and design.
For helpful information about poster sessions, refer to:
- Mottet, Elizabeth A., and Barbara L. Jones. 1988. The Poster Session: An Overlooked Management Tool. Journal of Nursing Administration 18 (7, 8):29-33.
- Sexton, Dorothy L. 1984. Presentation of Research Findings: The Poster Session. Nursing Research 33(6): 374-375.
If you prepare handouts to accompany your presentation, please make about 75 copies. It is difficult to say in advance how many conference attendees will view your poster. Please make sure the handouts have the title of your study, your name and organizational affiliation at the top. You might want to include your email address so participants can contact you later. The duplication and cost of the handouts are the presenter’s responsibility.
Each presenter must register for the conference and pay the applicable fee. The conference schedule and registration form will be available online in early 2017 and may be downloaded from WIN’s website at that time: www.winursing.org .
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